Owning a business is not an inexpensive feat and can be very expensive depending on the type of equipment you need to have. In fact, one of those pieces that helps businesses run smoothly is a copy machine. Low end copiers can start at $1,500, while high end copiers can up to $50,000. There are many benefits to owning a copier for your business, including privacy. When you need to make copies of paperwork, it can be scary taking them to a public place when the paperwork has confidential information on them. You never know who has access to the copier's history. Having your own in-office copier allows you to keep this confidential information private. When purchasing a copier, you want your investment to go a long way. Here are some mistakes you should avoid when purchasing a copier.
Not Understanding the User
There is a wide variety of copiers. They range from very simple to very complex. Before purchasing a copier, you want to determine which employees will actually be using the copier and what they will use it for. Copiers can often have several different functions besides just copying a sheet of paper. Since many copiers have complex systems that include computer systems, you want to make sure that the users are able to actually operate the copier once it is in place. Discuss the options with the employees who will be using it to get a better idea of their needs and which functions they will prefer.
Not Looking at Service Plans
Since copiers can be very complex, it is crucial you have a service plan in place to ensure that the unit last as long as possible. A good service plan can also reduce costly downtime. Make sure the service plan will cover everything you need, including preventative maintenance and technical calls. Get all the costs for additional maintenance and repair calls for when you need them. Talk to a copy machine service like Peter Paul Office Equipment to learn about your options.
Not Choosing Black and White
There are basically two options when it comes to color. You can choose a color copier or a copier that only handles black and white. By choosing a copier that only prints in black and white, you can save money over the monochrome version. Before making your purchase, determine if you have a way to print out color papers using a less expensive option. You also want to discuss this with your employees to see what their color needs are. They may be able to switch to black and white papers only. A color copier can also require additional supplies. Consider these extra expenses when deciding which copier to buy.