Business computer systems are a little different from home computers not because of their contents, but because of their deployment. Packing and unpacking computer systems requires organization and accurate placement, as many peripherals could be misplaced and workstations delivered to the wrong location if you don't have a plan ahead of time. As you prepare for a commercial move to another work site, take the time to understand what could go wrong and how you can make any move more efficient.
Sensitive Systems In The Wrong Location
Although many computer services are handled by network storage and centralized network servers, some information needs to be stored on specific computers. Specific financial data, company secrets or any sensitive information either needs to be loaded on a separate shipment or hand-carried by personnel with proper clearance and security responsibility.
If the move is happening quickly, an unorganized business may allow movers to simply scoop up every system for quick packaging. Even if you have passwords and other digital security in place, hackers or nosy employees may be able to break into sensitive information if the computer is delivered to the wrong place. With enough time and preparation, modern security defenses can be infiltrated, as there's no such thing as a perfect defense.
Placing the computers in control of specific employees can work, but you can also designate a specific secure shipment or series of shipments. Either a specially marked storage crate, a separate vehicle or a vehicle with an authorized employee on board can increase the security of packaging, delivery and installation.
Slow Deployment Through Delivery
For commercial-level computer removal and installation, you need an efficient process that can avoid damage and make setup faster. Movers are quick, but don't expect them to be Information Technology professionals when it comes to cable placement and configuration.
Designate a computer team or ask the movers for a computer removal specialist if they don't have their own technicians. If you're removing the computers for pickup and delivery on your own, even experienced technicians need a plan for where to put old cables, how to divide computers for pickup and how to label the systems for delivery.
Without a proper plan, you may have piles upon piles of unmarked computers with no specific designation. Entire departments can be mixed up at the worst case scenario, while the luckiest outcome may mean getting the right computer to the right desk.
Make sure that seating arrangements are in place before moving. If you want employees to stake out their office or workspace after the move, leave the computers in storage until the workspace choices are made and then create an installation plan.
Contact a team of commercial movers to begin planning a computer move that leaves no system unmarked or lost in the shuffle.